What’s the most common question you get from guests? “Where is X”. Missing essentials and poorly designed spaces mean more work from you, texting back and forth with guests. Creating a well-equipped, thoughtfully designed Airbnb can be the difference between a blah listing and an outstanding listing.

I’ve staged my fair share of properties. Hosts I’ve worked with always tell me that they get wayyy less questions from guests and more positive reviews! Here’s my process. I know it’s A LOT. But you don’t have to implement all of it, if you can improve at least 30% you’ll already notice a difference in guest satisfaction!

Essential Furniture for Each Room

The biggest mistake you can make is going straight for style over substance. After my first guests left a review complaining about the beautiful but incredibly uncomfortable sofa bed, I learned my lesson. Now I always start with the essentials that actually impact guest comfort.

Bedroom

Let’s start with the bedroom, since that’s where your guests will spend most of their time. I always recommend investing in a high-quality queen or king-size bed frame and mattress. I was a little thrifty with the first mattresses I bought. That led to loooooots of time spent replying to guests complaining about comfort, and a few not so happy reviews. It’s not worth it. Look for a good quality medium-firm mattress, it will suit most sleepers. And don’t forget a quality mattress protector!

I keep a detailed inventory list for each room, which has saved me countless headaches during property turnovers. Here’s what I consider essential for each bedroom:

• 1 bed frame and quality mattress
• 2 bedside tables with drawers
• 1 dresser or chest of drawers
• 1 full-length mirror
• 1 luggage rack or bench
• Adequate closet space with at least 8 hangers

Living room

For the living room, comfort and functionality should be your guide. I’ve found that a sturdy three-seater sofa paired with two accent chairs creates the perfect balance for most spaces. Also, avoid glass coffee tables! They’re beautiful but show every fingerprint and can be a real headache during cleaning turnovers.

Dining room

After trying various setups, I’ve found that a table that seats 4-6 people works best for most properties (if you’ve got the space). But here’s something interesting – I recently started using expandable dining tables in my properties, and guests love the flexibility! Just make sure to include clear instructions on how to extend the table in your welcome book.

Office space

When it comes to workspace setup (and yes, you definitely need one), a dedicated desk area is a must-have. Remote work isn’t going anywhere, and I’ve seen my booking rates increase significantly after adding proper workspaces to my properties. A simple desk with good lighting, a comfortable chair, and easy access to power outlets is all you need.

Storage

Storage is another crucial element that took me years to get right. Every bedroom needs at least one dresser and a closet with hangers – I provide at least 8 hangers per guest. It’s surprising how many hosts overlook this! I also include bedside tables with drawers on both sides of the bed, giving guests a place for their personal items.

Small space hacks

For small spaces, I’ve become a lover of multi-functional furniture. My all-time favorite is a storage ottoman – it works as extra seating, storage for extra blankets, and a place to put your feet up. Just make sure any multi-functional pieces are easy to use; I once had a Murphy bed that was so complicated, guests would message me at midnight trying to figure it out.

Remember, the goal is to create a space that feels like home, but better. I always tell new hosts: if you wouldn’t sleep there comfortably for a week, neither will your guests. And don’t forget about lighting! Each room needs at least two light sources – I learned this after getting feedback about dark corners in my first property.

Kitchen Setup

My first Airbnb property’s kitchen taught me everything about essential setup through trial and error. My first negative review about cooking limitations completely changed my approach to kitchen organization and equipment.

Quality cookware

I invested in mid-range stainless steel pieces that balance durability with reasonable replacement costs. The perfect combination emerged after multiple guest experiences: a 10-inch non-stick pan, 3-quart saucepan, 5-quart dutch oven, and two heavy-duty baking sheets. These cover nearly every cooking scenario guests encounter.

Enough for everyone

Every Airbnb should have enough place settings for the maximum amount of guests allowed, plus half of that. For example: if your place can welcome 8 guests, make sure to plan for 8+4 = 12. This goes from plates to wine glasses. This way your groups will always have backup pieces for inevitable breakage. I put an inventory checklist in a kitchen drawer, and I do monthly checks to ensure everything remains complete.

Small appliances

After replacing multiple cheap coffee makers, I switched to an established brand like Nespresso. I also always include a simple microwave with basic functions, and a reliable four-slice toaster. 

Kitchen organization 

Magnetic knife strips save counter space and prevent drawer damage. A dedicated drawer for food storage containers, all with matching lids (checked weekly), helps guests manage leftovers. The pantry maintains a consistent stock of cooking basics – oils, spices, coffee supplies – all clearly labeled with expiration dates.

Counter space optimization

. I installed pull-out cutting boards and added a wheeled kitchen cart for flexible workspace. Under-cabinet lighting provides essential task lighting without harsh overhead glare.

Organizing your kitchen

Upper cabinets house everyday items like plates and glasses, while lower cabinets store less-used items and backup supplies. Every cabinet gets labeled discretely, and I include a simple kitchen map in the welcome book.

A little extra

A designated coffee station with all supplies in one area gets tons of love from my guests. The setup includes multiple brewing options – drip maker, French press, and electric kettle – with clear instructions for each method.

Bathroom Setup

So many hosts neglect bathroom organization. I can’t count the number of Airbnbs I’ve stayed at where there was one hook in a bathroom that 4 people had to share. Don’t be that host.  

Storage solutions 

I installed oversized towel bars and multiple hooks in all my bathrooms. Each bathroom gets a minimum of two hooks per potential guest, plus extras for robes and clothing. The game-changer was adding dedicated makeup towels – dark-colored washcloths are a good idea to prevent stains on the main towel sets.

Shower setup 

I settled on a dual shower rod system – one for the decorative curtain, one for the liner. This simplifies cleaning and looks more polished. After multiple comments about water pressure, I invested in high-quality adjustable showerheads for all properties.

Counter space 

Each bathroom features a dedicated shelf unit for guest toiletries, plus clearly marked drawers for extra supplies. The under-sink organization system uses labeled clear bins – extra toilet paper, toiletries, and cleaning supplies each have designated spots.

Lighting 

I installed bright but flattering vanity lights on both sides of mirrors, plus overhead lighting for full bathroom illumination. I also leave plug-in night lights for guests to use, it helps prevent stumbles.

The towel color-coding strategy

I like this strategy a lot and highly recommend it.. Each bedroom gets assigned a towel color, preventing mix-ups in shared bathrooms. Every bathroom (or linen closet) also stocks extra washcloths, hand towels, and bath towels in easily accessible locations.

Ventilation

It’s better to prevent moisture issues than to fix a moldy bathroom. To help with steam-covered mirrors and damp towels, I installed powerful exhaust fans.

Smart Design and Organization

Organization transformed my properties from good to great. When guests naturally know where to find and store things, you know you’ve done it right. Try spending a night in your own property and you’ll realize how much time you spend searching for basic items.

Lighting 

Well, if you’ve read more of my stuff you know how deeply I care about this. Try to picture a “triangle lighting” system – overhead (like a  ceiling lamp), task (for example for reading), and accent lighting (floor lamps that give a soft light) in every room. Each space needs at least three light sources to feel properly lit. I’m also a big fan of under-cabinet lighting in kitchens. It provides essential task lighting without harsh overhead glare.

Storage solutions 

I’ve tried a bunch of different systems to keep things tidy and logical for guests. Today I can’t live without command hooks – they’re perfect for creating temporary storage. I place them strategically behind doors and in closets for extra hanging space. Each bedroom also features a designated luggage area with a sturdy bench, preventing suitcase scuff marks on walls.

Color coding 

Each bedroom gets its own color for towels and spare linens, making turnover days much more efficient. I also apply a color system s to cleaning supplies – each bathroom has its own color-coded set to prevent cross-contamination (with kitchen cleaning supplies, for example).

Labels 

I use simple, clean labels on everything from kitchen canisters to storage bins. A label maker was one of my best investments to cut the time I spent texting back and forth with guests. Even light switches get labeled – no more mystery switches!

Entrance area setup 

So many hosts overlook this! A key hook station, shoe rack, and small table for mail and personal items keep the entry tidy. If you’ve got the space, you can also add a small bench for removing shoes (I like to leave a shoehorn, too).

Tech and Entertainment Setup

I used to feel a little unsure about how to set up technology the right way. Today my motto is: simplicity and backup plans for everything. 

WiFi setup

When a long-term booking cancelled their reservation a week into their stay because my internet connection wasn’t reliable, I geared up. Now, I install mesh networks in every property, with range extenders strategically placed to eliminate dead zones. A backup mobile hotspot stays in a locked drawer for emergencies, and the WiFi password appears in multiple places – on a framed sign, in the welcome book, and on a card near the TV.

Smart TVs 

I provide guest accounts for major streaming services – it’s cheaper than cable and gives guests more options. I’ve also added written instructions with screenshots and simple steps so it’s dummy proof. Each remote gets labeled with basic functions, and I include a troubleshooting guide for common issues.

Smart home features

After testing a couple of systems, I settled on user-friendly options that don’t require app downloads. The smart thermostat is pre-programmed with reasonable temperatures, though guests can easily adjust within set limits. I also leave plug-in night lights in each property that guests can use in hallways and bathrooms. This prevents guests stumbling in the middle of the night. Note that I don’t use fixed motion sensor lights. As a parent, I hate how these spring on and wake up my kids when I try to sneak out to the bathroom during the night.  

Charging stations

Each bedroom features a multi-port USB charging station plus traditional outlets. I now secure these to surfaces after several disappeared during stays. The bedside tables include built-in wireless charging pads – a luxury touch that guests consistently mention in reviews.

Router and modem

I keep these in a ventilated, locked cabinet to prevent accidental disconnections. I learned this lesson after a guest “reset” the router, causing chaos for the entire building. I make sure to keep network names and passwords simple, avoiding special characters that cause confusion during check-in.

Tracking your tech

I keep a tech inventory spreadsheet tracking model numbers, purchase dates, and warranty information for all electronic devices. This organization saves me lots of time when something needs replacement or repair. I try to do a monthly testing of all tech equipment (or at least during every deep clean) to prevent surprises during guest stays.

Safety and Security Elements

I haven’t had any scary incidents in my Airbnbs so far, but I like to be prepared. 

Fire and smoke

Every property has at least one fire extinguisher, usually in the kitchen or hallway. I mount it at eye level with clear signage. I also make sure smoke detectors and carbon monoxide detectors get tested monthly, with backup batteries stored in a labeled drawer.

First aid kits 

Each kit contains different bandage sizes, antiseptic wipes, burn cream, and basic medications. I keep them in bright red containers marked with reflective tape.

Smart lock system 

It’s one of the first things I recommend new hosts get! It totally changed security management for me. After too many lost physical keys, I installed keypads with backup power supplies. Each property uses a different system for master codes, cleaning crews, and guest access. The codes change automatically between stays through property management software.

Emergency information 

This cost you nothing but it’s important. I put this infor in three locations – by the front door, in the kitchen, and in each bathroom. Local emergency numbers, property address, and nearest hospital directions appear in large, clear font. Also, I’ve added a laminated emergency procedure card that explains how to deal with common situations like power outages or water leaks.

External security features

I only use motion-sensor lights and doorbell cameras. Privacy is super important to me and my guests – cameras only monitor outdoor common areas, never private spaces. Clear signage indicates monitored areas.

Window security 

All accessible windows have secondary locks. Landscape lighting illuminates potential dark spots, which could make a thief change their mind about messing with my Airbnb. D

Comfort and Ambiance

Creating the perfect ambiance took years of refinement. Make sure you include three light sources in each room. 

Bedding 

After trying lots of options, I settled on 400-thread-count cotton sheets – soft enough for luxury feel, durable enough for frequent washing. Three sets per bed allow quick turnovers while maintaining quality. Mattress protectors and pillow covers get replaced quarterly.

Temperature control 

Smart thermostats maintain comfort while preventing energy waste. Each bedroom also includes extra blankets, and blackout curtains help with both sleep quality and temperature regulation.

Wall art 

Go for something local instead of the generic Ikea print. Most rooms features one statement piece and two complementary works.

Texture 

I love this interior design tip: you can add depth with layered textiles. Throw pillows, area rugs, and window accents create visual interest. I usually try to stick to the same color (just different shades), and sometimes add a pop of color. Everything coordinates without matching exactly, creating a curated but natural ambiance.

Sound management 

Rugs not only make my rooms look comfy, they also help dampen echoes. I also provide white noise machines in bedrooms. Parents love these for their small kids, but they also helo light sleepers by masking outside disturbances without being intrusive.

Guest Convenience Features

Welcome book 

What started as a simple document grew into a comprehensive guide with local recommendations, home instructions, and emergency information. Make sure it’s well organized (“Quick Start,” “Emergency,” “Local Area”) so guests find what they need quickly. 

Luggage management 

Like I mentioned before, every bedroom features a sturdy rack, this makes unpacking easier. I also added hooks near entryways for coats and bags, plus dedicated shoe storage to keep floors clean.

Workspace setup 

Each property includes a proper desk with an ergonomic chair, good lighting, and easy power access. I also provide basic office supplies and a “motivation basket”.

Kitchen convenience 

Guests love my “basics box”. It includes commonly forgotten items like plastic wrap, aluminum foil, and zip-top bags. 

Your Takeaway

Start with one room – your primary bedroom – and make it perfect. Spend a night there as a guest would, and write down every inconvenience or missing item. You’ll be amazed at what you discover when you actually live in the space, even if just for 24 hours. I still do this with every new property I set up, and I always find something to improve.